Terms of Hire

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DEFINITIONS

The ‘Hire Company’ is Martin and Ko
The ‘Client’ refers to any individual, firm, or corporation hiring equipment or appoints services from the ‘Hire Company’.
The ‘Equipment’ refers to all Marquees, furniture, homewares, lighting and accessories supplied to the ‘Client’.
The ‘Event date’ is the day of the wedding or event supplied by the client to the hire company.

CONDITIONS OF HIRE

The hiring of equipment is done on a first to book basis. To secure the equipment for your booking the terms and conditions of hire must be read and agreed to and the deposit needs to be paid by the due date given. In paying the deposit the Client indicates that they agree to the terms of hire. Should the deposit not be paid by the due date the Hire Company has the right to hire any equipment to another client. Hiring of the equipment will begin from the commencement date specified by the hire company and shall be collected or returned to the hire company by the date specified by the hire company. Any extension of the period needs to be agreed to by the hire company and may incur additional fees.

DEPOSIT

A 40% deposit (40% of the total booking amount including GST, delivery fee and setup fee) is required at the time of the booking. Final payment of the remaining 60% of the total booking cost shall be paid 14 days prior to the event date. All payments must be made by the direct deposit into the hire company’s bank account and by the due date specified. Please note that should the final payment not be made 14 days prior to the event date the hire company reserves the right to no longer supply any equipment for the event. No deposit will be returned should this occur.

CANCELLATION POLICY

Bookings or part thereof cancelled within 14 days of the event date will be charged 100% of the total booking cost.

Bookings or part thereof cancelled within between 15 and 180 days will be charged 40% of the total booking cost.

Bookings or part thereof cancelled more than 180 days from the event date will be charged 50% of the deposit.

No cancellation by the client is valid unless is has been acknowledged in writing by the hire company.

SECURITY BOND

The hire company reserves the right to request a security bond to cover any equipment. The bond and amount will be determined by individual booking requirements. Any damaged, missing, very unclean items will be charged at full replacement cost and/or cleaning cost will then be deducted from the bond amount.

DAMAGE, LOST, STOLEN OR UNCLEAN EQUIPMENT

Upon delivery of the equipment and until the return of the equipment to the hire company’s premises the client has full responsibility of all equipment hired. The client will pay full replacement cost of any equipment badly damaged, lost or stolen. The client will pay any repairing costs to damaged equipment. Any damaged equipment will be decided by the hire company if it can be repaired or require replacement. Burns, holes, tears, water damage or other similar damage to equipment shall be replaced at full cost to the client.

The client shall pay the hire company the full cost of returning, any equipment returned unclean by the client to the hire company, to a clean condition.

The client shall protect the equipment from the elements during the time of hire. In poor weather conditions storage of the equipment may be necessary and is the responsibility of the client to see that the equipment is stored safely. Any equipment damaged from weather is the full responsibility of the client and shall be paid at full replacement cost to the hire company.

The hire company’s equipment shall be delivered to the client in a clean and well maintained condition. It is the clients responsibility to notify the hire company should the equipment not be in a satisfactory condition within 6 hours of receiving the equipment. Otherwise any damage or uncleanliness of equipment shall be deemed the clients accountability.

DELIVERY COLLECTION AND SETUP

Fees will be charged to the client for any installation of equipment, delivery and collection. This fee will vary depending upon distance travelled from the hire company’s premises, amount of equipment hired, amount of setup required and installation time. The client will be advised of the fee once all equipment has been decided upon. This fee may be subject to change should the client then change the amount of equipment hired or amount to be setup. Unless a setup fee has been charged and agreed upon by the hire company the hire company in not responsible for the set up of equipment.

Note, our tents are temporary structures and may fail in adverse weather conditions. Martin & Ko will not be liable for any loss or damage because of the failure of any our products. Martin & Ko reserve the right to dismantle our tent structure(s) in the event of predicted damaging weather.

DISCLAIMER

The hire company shall in no way be held responsible or accountable for any injury, death or loss of income caused to the client, any third parties or properties due to the hire of equipment or provided services by the hire company.